state department medical clearance disqualifiersstate department medical clearance disqualifiers
Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. The healthcare provider must also review all current medications, dosages, and frequency of use. Medical Clearance prior . Start collecting this information early. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Do NOT submit bids to Medical Clearances. Such clearances may only be issued to candidates whom the Office of Medical Services deems able to serve at the most isolated and restricted overseas posts. b. Post-Specific (Class 2): Issued to an individual with a medical condition that would pose a significant risk to the health or safety of the individual or others if the individual were assigned to work at one or more posts abroad. The Eight-Year Rule is set forth in the Foreign Service Act at 504, 22U.S.C.3984, which states, A member of the Service may not be assigned to duty within the United States for any period of continuous service exceeding eight years unless the Secretary approves an extension of such period for that member because of special circumstances.. Youll be asked to submit fingerprints to the Departments Bureau of Diplomatic Security as the first step in the security clearance process. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. Misconduct in prior employment, including marginal performance or inability to interact effectively with others. The waiver justification need only provide enough information from the employee and/or MED to demonstrate a strong basis for the request to enable the Committee to make are commendation. The Office of Medical Services (MED) determines approval for assignment to a specific post based on the criteria above. Medical Clearances United States Department of State Form Use a ds 1843 template to make your document workflow more streamlined. Reasons for a Separation or Retirement Exam. See Post Specific (Class 2) Clearance for details, Afghanistan, Erbil, Iraq, Libya, Peshawar, Somalia, Syria, and Yemen. Institutional Contractors must include a 3308.5: Institutional Contractor ICASS Verification Form. Medical clearance determination by Medical Services is based on its thorough review of each fellows medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. EFMs, age 18 and over, must provide their own email address for privacy reasons. Unsigned forms will not be accepted by Medical Records. Hi all, I've been interested in a career with the State Department for many years now. Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. Some countries have inadequate infrastructures such as a poor or negligible public health care system, poor sanitation, unreliable electricity and a lack of potable water. Main Line: 714-990-7625. The purpose of the suitability review is to determine, from the candidates total record, whether the candidate is indeed suitable to represent the United States. For example, if an individual needs an English speaking speech therapist, there are many posts he or she can go to, but many others that would not have that resource. The Department of State, therefore, requires the highest standards of conduct by employees of the Foreign Service, including an especially high degree of integrity, reliability, and prudence. Complete a DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger form. The majority of people who have no significant health concerns and can be posted anywhere in the world. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM), (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). The Foreign Affairs Information Technology (FAIT) Fellowship is not only a unique opportunity for highly qualified, diverse college students to receive academic funding, internships and mentorship from the U.S. Department of State it is also a path to your career in the Foreign Service. Include the Medical Records coversheet. A CONUS based individual who does no TDY travel may delay reporting notification about the new condition until bidding on or being assigned to an overseas post. Financial irresponsibility, including a history of not meeting financial obligations or an inability to satisfy debts. This brief, two page document requires does not require a physical exam. The clearance process may take longer than 30 days if this additional information is not available to make a medical clearance decision. Medical Clearances matches that individuals medical needs with posts capable of providing the specific medical or educational services they need. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Because everyone is "medically cleared" to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington D.C. Inform your CDO or Agency HR of approval determinations. Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. Candidate, Class of 2018 Joginder Singh Medical Before beginning the physical examination, candidates must provide proof of medical clearance to participate in the physical exam. Contacting your assignments officer in Human Resources for your agency. Persons who are not an ESCAPE post at the time of their medical clearance renewal must complete the below documents: Employees and their EFMs of one of the 5 Foreign Service Agencies: Employees, LE Staff, Contractors, and EFMs who are non-Foreign Service Personnel: Submit all medical documentation to Medical Records. Provide a current phone number and valid mailing address. e. Pending (Class 7): Issued to individuals awaiting completion of the evaluation of a medical condition within 90 days. Medical Clearance related medical expenses not covered by your medical insurance may be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Contractors and DOD Civilians should contact their sponsors human resources. The person doing my clearance said they really don't care too much as long as you've seen your personal healthcare provider about your condition. The local emergency room, for example, might be completely inadequate, without ventilators, defibrillators, x-ray capabilities, etc. After doing the grad school thing, I think I'm ready to take the plunge. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Parts 160 and 164. If you have questions, please send us an email at FAITFellowship@twc.edu. Not all agencies human resources have this capability. You will find below information about the Peace Corps' medical clearance process. Trafficking in or abuse of narcotics or controlled substances. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Once employee obtains verification of ICASS medical program participation, submit the signed: 3308.5: Institutional Contractor ICASS Verification Form, The healthcare provider should review all yes answers on page 2 of the. Medical Clearance Process for ESCAPE Posts. Reasonable doubt as to loyalty to the U.S. Government. The following information will help explain the pre-employment/pre-assignment process. Employees and their EFMs of one of the 5 Foreign Service Agencies must complete a: Employees, LE Staff, Contractors, and EFMs who are Non-Foreign Service Personnel must complete a: Persons holding a current valid ESCAPE medical clearance and are extending their tour at an ESCAPE post must complete the below documents annually. Provide explanations in section IIA on page 2 or on a separate sheet of paper. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. A description of the Peace Officer Selection Requirements Regulations can be found here. Where a particular physical or mental health condition, or extraordinary stress are the basis or for the request. EFMs, age 18 and over, must provide their own email address for privacy reasons. Inform your CDO or Agency HR of approval determinations. c. Domestic Only (Class 5): Issued to all who have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. Many Health Units do not have a provider, resources, or time to complete a medical clearance. The in-service clearance process is simplified by the use of a DS-3057: Medical Clearance Update (MCU) form. Tips for Your In-Service Medical Clearance Update. standards. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. This exam is recommended but not mandatory. Send all medical forms and reports to MEDMR@state.gov. Employees of other Government agencies, contractors, and all Eligible Family Members (EFMs) do not need to meet this worldwide availability requirement on their first overseas assignment. Under Status of Employee check or write in the appropriate designation (Employee, contractor, EFM, TDY, etc). If you shuttle between two ESCAPE posts, especially Baghdad and Erbil, please indicate both. Keep original documents for your permanent files. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. If you are retiring and plan to work as a REA/WAE, please check the form under both separation and pre-assignment with REA/WAE handwritten next to pre-assignment. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. Once employee obtains verification of ICASS medical program participation, submit the signed 3308 (for DOD) or 3308.5 (for Contractors) ICASS Verification Form along with the. The primary difference is that the employee, contractor or EFM should list all potential posts directly on their medical clearance forms. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. The examiner must sign and date page 4 of the DS-1843. is entered. DOS Medical Guidelines and DOD Medical Deployment Requirements. Post Specific (Class 2) Medical Clearance Process for ESCAPE Posts. This is not guaranteed. Class 8 clearances will also be issued to an employee or eligible family member who is in pending status (Class 7) and who has not completed the evaluation within the allotted 90 days. Sending forms and reports to the wrong email address results in confusion. Sending forms and reports to the wrong email address results in confusion. CONUS based individuals who do TDY travel to ESCAPE posts for 30 or more consecutive days have a medical clearance valid for two years from the date of issuance. MED Clearances will issue a Post Specific (Class 2) clearance only to posts capable of meeting that individuals needs. The healthcare provider should review all yes answers on page 2 and provide relevant comments. Examples include, but are not limited to, the need to spend time with otherwise healthy children to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. The process considers such factors as: failure to repay a U.S. Government guaranteed loan or meet tax obligations; failure to register for the Selective Service; past problems with credit or bankruptcy; unsatisfactory employment records; a criminal record or other violations of the law; drug or alcohol abuse; and less than honorable discharge from the armed forces. Your CDO or agency HR will send your list to MED Clearances. Failure to have all family members medical clearance in order may delay your travel orders. Post Approval Process for Foreign Service Officers, Limited Non-Career Assignment, Foreign Service Fellows or their Eligible Family Members with a Post Specific (Class 2) Clearance. Those who send documents to MEDMR@state.gov will receive a confirmation e-mail indicating that the documents have been received. ESCAPE posts have limited medical capabilities and personal security risks. Via email in a PDF format to MEDMR@state.gov (preferred) While not required for Iraq, these are advised for possible travel to other ESCAPE posts. Send your completed forms and medical reports: The employee, contractor or EFM will be notified within 30 days of their clearance status. The process for completing an ESCAPE post clearance varies by your employment status and where you are going. For further questions or information, please contact MEDClearances@state.gov. Clearance Disqualifiers Candidate, Class of 2018 Joy R. Burrell Michigan State University College of Human Medicine M.D. Medical Clearance Questions. Providers are also encouraged to submit supporting medical reports, labs, and consults for each chronic condition. Due to political instability, security could be a concern. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Office of the U.S. Ask questions! Medical providers (examiners) should check the box if the individual is fit or is not fit to work in the conditions stated on page 1 of the, moving from one overseas assignment to another overseas assignment, moving from a domestic assignment to a new overseas assignment, on TDY overseas for more than 30 consecutive days, taking language or extended CONUS training the clearance is for the assigned post after language training. Other conditions are less restrictive and others are more restrictive in terms of the number of posts with resource. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. From one overseas assignment to another overseas assignment, From a domestic assignment to a new overseas assignment, On TDY overseas for more than 30 consecutive days, Language or extended CONUS training for the assigned post after language training, Linked assignment for both current and linked assignment, Complete an MCU for each member of the family.For adults or children with a. A waiver request should be sent to an employees CDO, who will forward it to the Five/Eight Committee. The Office of Medical Services of the Department of State determines a candidates medical fitness and ability to serve overseas. Each fellow, therefore, must meet rigorous medical standards in order to qualify for the required worldwide medical clearance. Get involved! Who Should Use a Medical Clearance Update Form? Medical Clearance related medical expenses can be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. 2 years after an issuance of a medical clearance to all individuals who perform TDY travel of 30 or more consecutive days to an ESCAPE post. Non-Emergency: 714-990-7911. It is important accompanying family members of tandem couples possess travel orders that match the sponsoring employees next post of assignment. Possible Reemployed Annuitant/While Actually Employed (REA/WAE) Employee. For How Long is a Medical Clearance Valid? Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington DC. Allergies must also be reviewed. 1 Civic Center Circle. The examiner must sign page 4. All items listed in the physical exam section on page 3 must be completed by the medical provider (examiner). A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Do NOT submit to Medical Clearances. Any documentation should be submitted well in advance of bidding season. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. (CT:MED-41; 03-07-2019) Where a particular physical or mental health condition, extraordinary stress, or similar circumstances a represented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the A-4.4A-04 revised 01/2018 request. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . Shreds security and medical sensitive materials as directed including medical reports and old chronological files. The assigned Clearance Consultant will follow the same procedure outlined for Foreign Service officers above. . Medical Clearances matches an individual medical needs with posts capable of providing adequate medical or education services. Unfortunately, about two years ago I was diagnosed with Crohn's disease. Include the Medical Records coversheet. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. Where a particular physical or mental health condition, or extraordinary stress, or similar circumstances are presented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the request. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Afghanistan Reconciliation, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Anti-Semitism, Office of the U.S. Special Coordinator for Tibetan Issues, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of Information Resource Management, Bureau of the Comptroller and Global Financial Services, Office of Emergencies in the Diplomatic and Consular Service, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, DS-1843 Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-6561: Pre-assignment for Overseas Duty for Non-Foreign Service Personnel, DS-1843: Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, Medical Clearance Guidance for Deploying to ESCAPE Posts, DS-1843 Medical History and Examination for Foreign Service or Individuals Age 12 or Older, DS-1622 Medical History and Examination for Foreign Service for Children Age 11 and Younger, DS-1843: Medical History and Examination for Foreign Service or Individuals Age 12 and Older, DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger. 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